Assistant to Director Full Time

DevsLane is a software engineering firm that provides vetted, high-caliber engineers to clients across FinTech, HealthTech, EdTech, eCommerce, and Blockchain. With 100+ successful projects delivered, we have built a reputation for engineering excellence and reliable execution. We are based in Dehradun and operate with a lean, high-standards team where every role matters.

The Role

Title: Assistant to the Director

Reports to: COO

Experience: 0-3 years

Compensation: 2-5 LPA

Location: Dehradun (in-office)

Type: Full-time

This is an executive assistant role focused on operational excellence. You will be the COO’s force multiplier — managing their calendar, coordinating travel, handling correspondence, preparing for meetings, and ensuring nothing falls through the cracks.

This is not a strategic or chief-of-staff position. This role is about flawless execution of day-to-day operations: keeping the COO’s time protected, communication flowing smoothly, and administrative processes running without friction.

The right person for this role is organized to a fault, communicates clearly and professionally, follows through on every detail, and takes pride in making the people around them more effective.

What You’ll DoCalendar and Schedule Management (30%)

• Own the COO’s calendar end-to-end: scheduling, rescheduling, conflict resolution, and buffer management
• Coordinate meeting times across internal teams, clients, and external partners
• Send calendar invites with clear agendas, location/link details, and required prep materials
• Proactively flag scheduling conflicts and propose solutions before they become problems
• Maintain a daily/weekly briefing of upcoming commitments and deadlines

Communication and Correspondence (25%)

• Draft, proofread, and send emails on behalf of the COO — professional, clear, and error-free
• Screen and prioritize incoming communication, flagging urgent items and filtering noise
• Manage follow-up threads: ensure responses are sent, commitments are tracked, and loops are closed
• Maintain templates for recurring communication (client updates, internal memos, vendor correspondence)
• Serve as a communication bridge between the COO and internal/external stakeholders

Travel and Logistics (15%)

• Research and book flights, hotels, cabs, and co-working spaces for business travel
• Prepare detailed travel itineraries with confirmation numbers, addresses, contact details, and backup options
• Handle last-minute changes, cancellations, and rebookings calmly and efficiently
• Coordinate visa/documentation requirements for international travel when needed
• Manage travel expense tracking and reimbursement submissions

Meeting Support and Follow-ups (15%)

• Prepare meeting briefs: attendee backgrounds, agenda items, relevant documents, and talking points
• Take notes during key meetings and circulate clear, actionable summaries within 24 hours
• Track action items from meetings and follow up with owners on deadlines
• Ensure the COO walks into every meeting prepared and walks out with clear next steps documented
• Coordinate recurring meeting cadences (weekly syncs, monthly reviews, quarterly planning)

Office and Admin Operations (15%)

• Manage vendor relationships for office supplies, subscriptions, and services
• Handle document organization: filing, version control, and access management
• Process invoices, coordinate with the finance team on payments, and maintain basic expense records
• Coordinate office logistics: visitor arrangements, meeting room bookings, event support
• Maintain and update internal trackers, SOPs, and administrative databases

What Success Looks Like in 3 Months

• The COO’s calendar runs smoothly with zero double-bookings or missed meetings
• All correspondence is handled promptly, professionally, and without errors
• Travel arrangements are booked proactively with complete itineraries and backup plans
• Meeting action items are tracked systematically, and nothing falls through the cracks
• You have built a reliable system for recurring tasks and the COO trusts you to handle things independently
• Internal stakeholders see you as the go-to person for anything that needs the COO’s attention or coordination

Must-Have Skills

• Organization and Time Management – You can juggle multiple priorities without dropping any. You use systems (lists, calendars, trackers) to stay on top of everything.
• Written Communication – Your emails are clear, professional, and typo-free. You can draft correspondence that represents the COO’s voice accurately.
• Proactive Follow-Through – You do not wait to be reminded. If something is pending, you chase it. If a deadline is approaching, you flag it early. Nothing drops.
• Tool Comfort – You are proficient with Google Workspace (Gmail, Calendar, Docs, Sheets), calendar management tools, and spreadsheets. You can learn new tools quickly.
• Professional Demeanor – You represent the COO’s office. You are polished, composed, and appropriate in all interactions — with clients, vendors, and internal teams.
• Attention to Detail – You catch the small things: a wrong date, a missing attachment, an inconsistent number. Details matter to you.
• Discretion and Confidentiality – You handle sensitive information (financial details, client conversations, strategic discussions) with maturity and confidentiality.

Nice-to-Have

• Prior experience as an executive assistant, personal assistant, or in an administrative role
• Event coordination experience (offsites, team events, client visits)
• Basic bookkeeping or familiarity with invoicing and expense tracking
• Hindi proficiency (for local vendor and office coordination)

Foundational Qualities

These are the eight qualities we evaluate every candidate on:

• Ownership – You treat the COO’s priorities as your own. You do not say “I sent the email” and consider it done — you say “I confirmed they received it and are acting on it.”
• Communication –  You are clear, concise, and professional in all written and verbal communication. You ask clarifying questions rather than making assumptions.
• Professionalism – You are punctual, well-presented, and composed. You represent the COO’s office with maturity in every interaction.
• Attention to Detail –  You catch errors before they go out. You double-check dates, names, amounts, and attachments. You maintain clean, organized records.
• Proactiveness –  You anticipate needs before being asked. You prepare the briefing before the meeting. You flag the conflict before it becomes a crisis.
• Discretion – You handle confidential information with care. You know what to share, what to hold back, and when to escalate. Trust is non-negotiable.
• Adaptability –  Priorities shift, plans change, and urgent requests come in. You adjust without drama and reprioritize effectively.
• Reliability –  When you say something will be done, it gets done — on time, every time. The COO never has to wonder if you followed through.

What We Offer

• Direct exposure to how a growing software engineering firm operates at the leadership level
• A front-row seat to client relationships, business operations, and strategic decision-making
• A structured, professional work environment where high standards are the norm
• Mentorship and growth opportunities as the company scales
• Competitive compensation (2-5 LPA based on experience and capability)

What We’re NOT Looking For

• Someone who needs constant supervision or reminders to complete tasks
• Someone who treats this as a “back-office” role with no accountability
• Someone who is sloppy with communication — typos, vague emails, or missed follow-ups
• Someone who cannot handle confidential information with discretion
• Someone looking for a strategic or decision-making role — this is operational excellence
• Someone who is uncomfortable with a fast-paced, detail-oriented environment

How to Apply

Fill out the application form:https://forms.gle/vwwgFiSrdBRwdWnk9 

Shortlisted candidates will be contacted for further rounds.

Contact Us

Email: careers@devslane.com

Website: www.devslane.com