Commercial Executive Full Time NEW

Business

Birla Opus

Unit

Paints – HO

Location

Mumbai

Poornata Position Number of the job

Reports to: Poornata Position Number

Poornata Position Title of the job

Commercial Executive

Reports to: Poornata Position Title

Commercial Manager

Function

Customer Experience

Reports to: Function

Customer Experience

Department

Customer Experience

Reports to: Department

Customer Experience

Designation of the Employee

Designation of the Manager

Senior Manager

Date of writing/updation of JD

17.5.2022

• Job Purpose: Write the purpose for which the job exists (in 2-3 lines)

To support the execution of commercial operations including vendor coordination, invoice processing, compliance tracking, and cross-functional collaboration, ensuring timely and accurate implementation of commercial initiatives.

• Dimensions: Mention quantitative or qualitative parameters that are relevant for the job and provide a better understanding of the scope and scale of the job.

Business Workforce Number

Unit Workforce Number

Function Workforce Number

Department Workforce Number

Other Quantitative and Important Parameters for the job: Budgets/ Volumes/No. of Products/Geography/ Markets/ Customers or any other parameter

• Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and external) to the jobholder in the context of the Business/Unit/Function/Department/Section
• Key Result Areas: Write the key results expected from the job and the supporting actions for each of these key result areas (For a majority of jobs typically there could be 4- 7 key result areas)

Key Result Areas

Supporting Actions

Commercial Operations Support

• Assist in the preparation and processing of purchase orders (POs) and invoices within defined SLAs.
• Maintain vendor account hygiene by tracking open advances, GRs, and ensuring timely reconciliations.
• Support monthly and yearly input expense provision closures.

Vendor Coordination

• Coordinate with vendors for documentation, onboarding, and compliance.
• Track and follow up on outstanding invoices and ensure timely bill clearance.
• Assist in negotiating rates and managing agreements under guidance from the Commercial Manager.

Process Monitoring & Compliance

• Ensure adherence to SOPs for commercial processes and report deviations.
• Support GST reconciliation and documentation for audits and internal reviews.
• Maintain records for brand support, collateral management, and commercial data accuracy.

Cross-Functional Collaboration

• Liaise with internal teams including Brand, Finance, Taxation, and Sales Commercial for smooth execution of commercial activities.
• Assist in dispatch coordination for collaterals and promotional materials.
• Share MIS reports and updates with relevant stakeholders.
• Job Purpose of Direct Reports: Describe the job purpose of the direct report/s to the job (in 2-3 lines for each report)
• Relationships: Describe the nature and purpose of most important contacts or relationship (except superior/team members) with individuals, departments, organizations inside and outside of the organization, that job is required to interact with in order to deliver the job objectives

Relationship Type Frequency Nature

Internal

Commercial Manager

Daily

Update the Commercial Manager on Commercial plan progress

Sales / CX team

Fortnightly

To understand sales insights

External

Vendors

As and when required

Updates and coordination

• Organizational Relationships: Provide the structure for a level above and below the position for which this job description is written. Use position titles in the structured and indicate all the reports of the position.

SIGN-OFF: Provide the name of the Manager and the jobholder. Signature needed for the hard copy of the JD. Hard copy to be maintained in the organizational record.

Job Holder

Reports to – Manager

Name

Signature (needed for the hard copy)