EA to Director Full Time NEW

We are looking for a highly organized and proactive Executive Assistant to support the Director in managing business operations, coordination, administration, reporting, and communication across departments. The ideal candidate should be detail-oriented, possess strong multitasking abilities, and be comfortable handling confidential information and business coordination activities.

Key Responsibilities

Executive & Business Support

• Coordinate with various business teams on behalf of the Director
• Track business progress and follow up on key deliverables
• Assist in ongoing business development and new business initiatives
• Support the Director in day-to-day operational activities

Communication & Coordination

• Manage emails, correspondence, and communication on behalf of the Director
• Prepare agendas, MOMs (Minutes of Meetings), and follow-up trackers
• Coordinate meetings with clients, internal stakeholders, and leadership teams
• Handle guest relations and visitor coordination

MIS & Reporting

• Compile MIS reports and prepare summaries for management review
• Highlight key business insights and critical updates
• Maintain organized documentation and confidential records

Administration & HR Coordination

• Manage administrative activities including attendance records, housekeeping, pantry coordination, and office support
• Maintain soft and hard copies of important files and documents
• Source and shortlist candidates from job portals and social media platforms
• Coordinate interviews, reference checks, offer letters, onboarding, and exit formalities

Approval & Process Coordination

• Coordinate staff voucher approvals across branches
• Ensure smooth follow-up and closure of assigned tasks and approvals

Requirements

• Bachelor’s degree in BBA / MBA (Finance preferred)
• 3–5 years of experience in Executive Assistant, Administration, Business Coordination, or similar roles
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Ability to maintain confidentiality and work in a fast-paced environment
• Strong follow-up and coordination skills

Preferred Skills

• Exposure to HR coordination and recruitment processes
• Analytical mindset with good reporting skills
• Professional attitude and problem-solving ability