Lead Workplace Manager Full Time NEW

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What You Will Do

In this role you will be an important ambassador for the VGFW (Volvo Group Future Workplace) concept and the ways of working. As a Workplace Manager you optimize the physical environment of the workplace. You focus on facilities planning and design, meaning coordinating and implementing furniture, equipment, layout and moves (etc.) supporting the VGFW concept. You also actively contribute to the efficient utilization of space and facilities.

You manage the daily business, and you keep the office up to date and relevant to the changes in the business needs of the tenants. The goal is always to improve efficiency and satisfaction of the office as an attractive meeting point.

You collaborate with VGRE colleagues, FM partners/suppliers and have a frequent dialogue with local stakeholders to secure excellent workplace experience. You also actively participate in the tactical work together with Center of Expertise to further develop our Workplace Experience and services.

You are responsible to proactively maintain an exxcellent workplace experience and environment for people to thrive, every day.

By being proactive, close to the business and acting and planning for continuous improvements you make sure that the workplace is relevant and up to date. You maintain the Volvo Group Future Workplace concept as a living concept.

Key Responsibilities

• Responsible to proactively manage, control, develop and improve the workplace experience at site level and within the area of responsibility, including costs and defined quality through close cooperation with colleagues and suppliers.
• Responsible for facilities planning and/or design; coordinating and implementing furniture, equipment, layout and moves (etc.). This includes to take responsibility for the overall workplace experience in assigned facilities.
• Responsible to drive space optimization within area of responsibility and drive VGFW-initiatives.
• Managing large projects or (end to end) processes with limited oversight from manager.
• Responsible for seating and occupancy planning together with the business stakeholders, including planning for future offices
• Responsible to conduct regular GEMBA walks to put eyes on the premises and to secure an excellent workplace experience, with a Health & Safety perspective.
• Responsible for assuring compliance with relevant directives, authority regulations, laws and property legislation.
• Responsible to assure compliance to financial directive for properties.
• Responsible for cost within area of responsibility, including continuous follow-up and reporting in designated systems. Actively work to optimize cost including cost efficiencies and sustainable savings.
• Responsible, in close cooperation with business control, to understand and explain the cost development as well as drive improvements to get back on track if needed.
• Coaching, reviewing and delegating work to lower-level professionals.
• Problems faced are difficult and often complex.
• You provide innovative solutions to complex problems and share knowledge and way of working within your division/region.
• Supporting the line manager in driving the operational agenda and mentoring others.

Culture and mindset

As an employee at Volvo Group Real Estate, we champion a service-minded culture aimed at giving a strong image of the organization and being in line with Volvo Group values and principles. We support and engage in fulfilling the VGRE strategy.

We continuously share best practice with peers as well as towards other region, division and function and support in implementing Volvo Group and VGRE policies, directives, guidelines, procedures, standards and decisions. Together we grow our knowledge of key elements in the continuous improvement concept and know how to improve performance using lean concepts to reduce lead time, eliminate waste and losses, and improve the quality of our projects and services.

Who are you?

• 10-15 Years of overall experience in Interior Design- Facility Management/Property Management
• Good knowledge of material and methods for Workplace Management services.
• Fully proficient in the RE Service desk IT system (Planon)
• Negotiating and financial knowledge, how to add business value.
• Solid communication and presentation skills.
• Good skills in English, written and spoken.

Ready for the next move?

Are you excited to bring your skills and disruptive ideas to the table? We can’t wait to hear from you. Apply today!

Last Application Date – 22nd May 2026

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Who We Are And What We Believe In

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Group Real Estate is part of Volvo Group – and our ambition is to create work environments where people thrive, every day. We are a global team of real estate professionals, acting as true business partners to our stakeholders, in more than 60 different countries and 600 sites. Volvo Group Real Estate operate throughout the entire property lifecycle, from acquisition to divestment. We believe we can always learn and improve, and we know this is best done together.