HR & Admin (Distribution center) 1-3 years Full Time

Job Title: HR & Admin Executive – Distribution Center (Warehouse)

Location: Distribution Center (Warehouse)

Department: Human Resources & Administration

Reporting To: HR Manager / Operations Head

Experience Required: 1–3 Years

Job Summary

We are looking for a proactive and hands-on HR & Admin Executive to independently manage all HR and administrative functions at our Distribution Center (DC). This role will be responsible for end-to-end recruitment of blue-collar workforce, employee onboarding, attendance and payroll coordination, statutory compliance, employee engagement, grievance handling, and overall administration of the warehouse facility.

The ideal candidate should be comfortable working in a fast-paced warehouse environment and should be able to coordinate effectively with both the DC operations team and the corporate office.

Key Responsibilities: 1. Recruitment & Staffing

• Manage end-to-end recruitment for blue-collar and warehouse staff, including pickers, packers, loaders, riders, and supervisors.
• Coordinate with vendors, local sources, and job portals to ensure timely hiring.
• Conduct interviews, salary negotiations, and offer roll-out.
• Ensure manpower availability as per operational requirements.

2. Onboarding & Induction

• Complete joining formalities and documentation.
• Coordinate ID card creation, biometric registration, and system access.
• Conduct induction and orientation for new employees.
• Ensure employees are enrolled in HRMS and attendance systems.

3. Attendance, Payroll & HR Operations

• Maintain daily attendance, shift rosters, and leave records
• Coordinate payroll inputs such as attendance, overtime, incentives, and deductions.
• Ensure employee records are accurate and updated.

4. Statutory Compliance & Labour Laws

• Ensure compliance with labour laws and statutory requirements.
• Maintain records related to ESIC, PF, Bonus, Minimum Wages, and Shop & Establishment provisions
• Coordinate with contractors and verify statutory documentation.

5. Employee Relations & Engagement

• Address employee grievances and workplace issues.
• Conduct engagement activities and celebrate employee milestones.
• Support disciplinary actions and counselling when required.

6. Performance Management

• Assist in setting KRAs and KPIs for DC staff.
• Support performance reviews and productivity monitoring.

7. Administration & Facility Management

• Oversee housekeeping, security, pantry, and office supplies.
• Manage uniforms, stationery, and asset allocation.
• Ensure compliance with workplace discipline and safety standards.

8. Coordination with Corporate Office

• Work closely with HR, Finance, IT, and Operations teams.
• Share reports and updates related to manpower, compliance, and administration.
• Ensure timely closure of requests and issues.

Key Skills Required:

• End-to-end recruitment
• Blue-collar hiring
• Labour law knowledge
• Payroll and attendance management
• Employee relations
• Administrative management
• Strong coordination and communication skills
• MS Excel and HRMS proficiency

Educational Qualifications

• Graduate in any discipline
• MBA/PGDM in HR preferred
• Preferred Industry Experience- Warehouse, Logistics, Supply Chain, FMCG, Retail, E-commerce, or Manufacturing

Key Competencies

• Ownership and accountability
• Problem-solving mindset
• High energy and execution focus
• Ability to work independently
• Strong interpersonal skills
• Success Metrics
• Timely fulfillment of manpower requirements
• Zero compliance lapses
• Accurate payroll inputs
• Low attrition and improved employee engagement
• Smooth day-to-day administrative operations