IT Asset & Vendor Lead Full Time

Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

Asset and Vendor Lead – Roles Responsibilities

An Asset and Vendor Lead is responsible for managing the complete lifecycle of IT/business assets while ensuring effective vendor governance, procurement control, compliance, and cost optimization. The role acts as a bridge between IT, Procurement, Finance, Operations, and external vendors.

Key Roles Responsibilities

• Asset Lifecycle Management
• Manage end-to-end lifecycle of IT assets:
• Procurement
• Allocation
• Deployment
• Maintenance
• Upgrade
• Recovery
• Disposal
• Maintain accurate inventory records in ITAM/CMDB tools.
• Ensure asset tagging, tracking, audits, and reconciliation.
• Monitor warranties, AMC contracts, and asset refresh cycles.
• Handle onboarding/offboarding asset allocation and recovery.
• Ensure secure disposal and data sanitization of retired assets.
• Vendor Management
• Manage relationships with OEMs, suppliers, logistics partners, and support vendors.
• Conduct vendor evaluations and performance reviews.
• Monitor SLA/KPI adherence and service quality.
• Handle vendor escalations and issue resolution.
• Negotiate pricing, renewals, contracts, and commercial terms.
• Maintain vendor compliance documentation and contract repository.
• Procurement Financial Control
• Raise purchase requisitions and coordinate PO processing.
• Compare quotations and finalize cost-effective procurement.
• Track invoice processing and payment follow-ups with Finance.
• Support budgeting, forecasting, and cost optimization initiatives.
• Identify opportunities for vendor consolidation and savings.
• Compliance Audit Management
• Ensure compliance with licensing, procurement, and audit policies.
• Maintain software license repositories and entitlement records.
• Support internal/external audits and stock verification activities.
• Ensure adherence to ITIL, ISO, security, and governance standards.
• Reporting Governance
• Prepare dashboards and MIS reports for:
• Asset utilization
• Vendor performance
• SLA adherence
• Procurement status
• Cost analysis
• Track KPIs and continuous improvement initiatives.
• Present operational and financial insights to leadership.
• Operational Coordination
• Coordinate with Service Desk, Infra, Security, and Procurement teams.
• Support hardware/software deployment activities.
• Ensure timely asset readiness for new joiners and projects.
• Manage escalations related to assets and vendors.

Key Skills Required

• IT Asset Management (ITAM)
• Vendor Contract Management
• Procurement Negotiation
• Inventory Control
• Budgeting Cost Optimization
• SLA/KPI Management
• Audit Compliance Handling
• Excel / Reporting / MIS
• ITIL Service Management Knowledge
• Communication Stakeholder Management

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