Founder’s Office Executive / Executive Assistant to Founder Full Time

Manifest Hospitality | Kolkata

Manifest Hospitality is looking for a sharp, highly organised and execution-focused Founder’s Office Executive / Executive Assistant to Founder to work directly with the Founder across multiple hospitality brands and upcoming projects.

This is a key coordination and execution-tracking role for someone who can bring structure, discipline and follow-through to a fast-moving restaurant and hospitality business.

We are looking for someone who is not just an assistant, but a strong organiser, tracker and follow-up person — someone who can help convert discussions, ideas and decisions into clear action points and ensure they are followed through.

About the Role

The Founder is involved across multiple brands, departments and upcoming projects. This role will help manage daily priorities, track important tasks, coordinate with internal teams, follow up on pending work, prepare summaries and ensure nothing important gets missed.

This is not a marketing role.
This is not a creative role.
This is not a basic admin-only role.

This is a Founder’s Office, coordination and execution-support role.

The right person should be organised, proactive, discreet, disciplined and comfortable working in a fast-paced environment.

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Key Responsibilities

1. Founder’s Daily Task Management

Prepare and manage the Founder’s daily task list.

Track urgent tasks, pending decisions, calls, meetings, follow-ups and deadlines.

Ensure important tasks are not missed, forgotten or delayed.

Carry forward incomplete tasks and update the Founder clearly on what is pending, delayed and completed.

Help the Founder prioritise what needs attention each day.

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2. Follow-Up Across Departments

Coordinate with operations, kitchen, marketing, accounts, HR, purchase, maintenance and other departments on behalf of the Founder.

Follow up on assigned tasks, reports, deadlines, updates and pending decisions.

Ensure department heads and team members send required updates on time.

Escalate delays, gaps and red flags clearly.

The person should be comfortable politely but firmly chasing people for updates.

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3. Meeting Notes & Action Points

Attend or listen to key meetings and calls where required.

Prepare clear meeting summaries with:

what was discussed

what was decided

who has to do what

deadline

pending decision

next review date

Share action points with the concerned people and track whether they are completed.

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4. Project & Task Tracker Management

Maintain a clean master tracker for important tasks and projects.

Track each task by:

project / department

task description

owner

deadline

status

next action

priority

Update the tracker regularly and make sure it remains useful, current and accurate.

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5. Daily Founder Update

Prepare a daily update for the Founder covering:

top priorities for the day

pending decisions from the Founder

completed tasks

delayed tasks

department-wise follow-ups

urgent red flags

next-day action points

The objective is to give the Founder one clear view of what needs attention.

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6. Coordination With Key Team Members

Work closely with the Founder, senior operations team, marketing team, chefs, accounts, HR and other department heads.

Ensure communication is clear and nothing gets lost in WhatsApp, calls or verbal discussions.

Act as the bridge between the Founder’s instructions and actual execution.

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7. Calendar, Calls & Admin Support

Help manage the Founder’s calls, meetings, reminders and important appointments.

Support meeting scheduling, travel coordination and basic admin where required.

Maintain confidentiality, professionalism and discretion at all times.

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Who We Are Looking For

Someone who is:

highly organised and disciplined

excellent at follow-ups

strong with written and spoken communication

comfortable using Google Sheets, Google Docs and WhatsApp professionally

able to summarise discussions clearly

confident enough to coordinate with senior team members

calm under pressure

discreet and trustworthy

detail-oriented

fast, alert and proactive

comfortable working directly with a founder

able to manage multiple open tasks without losing track

able to politely remind people and push for closure

This role is ideal for someone who enjoys structure, coordination, follow-up and execution.

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Ideal Background

Experience as an:

Executive Assistant

Founder’s Office Executive

Project Coordinator

Operations Coordinator

Admin Coordinator

Chief of Staff Assistant

Hospitality Coordinator

Startup / founder support role

Experience in hospitality, restaurants, retail, startups, events, luxury or multi-location businesses will be an advantage.

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Skills Required

Strong organisation skills

Excellent follow-up discipline

Google Sheets and Google Docs

Clear written communication

Meeting note-taking

Task tracking

Calendar and reminder management

Coordination with multiple teams

Confidentiality and professionalism

Ability to work in a fast-moving environment

Important Note

This is a serious execution-support role. The person must be comfortable tracking tasks, chasing updates, summarising meetings, maintaining trackers and ensuring that decisions move from discussion to action.
We are looking for someone who can bring calm, clarity and discipline to a fast-moving founder-led hospitality business.

To Apply

Please send your CV and a short note explaining why you would be suitable for a Founder’s Office / Executive Coordination role.
Candidates who are highly organised, proactive and strong with follow-ups will be preferred.

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Location

Kolkata preferred
Full-time role
Multi-city coordination may be required across Kolkata, Delhi, Mumbai and upcoming projects.

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