EA to the Director ( Lower Parel Goegaon Sewree) Full Time

Location -Lower Parel | Goregaon

Calendar Management

Job Description for Executive Assistant cum Admin

• Coordinate and manage executives’ calendars, schedules, appointments, and meetings.
• Ensure timely reminders for scheduled events.
• Track action items and ensure timely completion

Travel Arrangements

• Coordinate and manage domestic and international travel arrangements for the director.
• Book flights, hotels, and transportation as required.
• Prepare detailed travel itineraries, schedules, and supporting documents.
• Coordinate for visa applications, travel approvals, and related documentation.
• Handle logistics, accommodation, and itinerary details.
• Communication and Correspondence:
• Answer and Direct Phone Calls: Manage incoming phone calls, and direct calls to the appropriate personnel.
• Manage emails and other forms of communication.
• Draft and proofread correspondence.
• Meeting coordination/calendar management:
• Schedule and organize internal and external meetings, appointments, conferences, teleconferences
• Prepare meeting rooms, agendas, documents, and follow-up on action items.

Document Management

• Organize and maintain electronic and paper files, ensuring easy retrieval.
• Handle confidential and sensitive information with discretion.

Task Prioritization

• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate needs and proactively address potential issues.

Required Skills Competencies

• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Outlook)
• Having used different office applications and gadgets.

Qualifications

• Bachelor’s degree preferred (or equivalent experience)
• 3-5 years of experience as an Executive Assistant or in a similar role
• Experience supporting senior leadership or Management

If the abovementioned profile relates to you then you may please send us your updated CV with a Photograph and the following details

• Educational Qualification –
• Date of Birth –
• Location –
• Experience –
• Experience in International Ticketing –
• Experience in Calendar management –
• Experience in MOM-
• Good Command over English
• CTC –
• ECTC –
• Notice Period –
• Open to handle the Director’s Floor Desk
• Availability for an interview

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