Sr. Associate Administration/ Executive Assistant Full Time

Administrative & Facilities

Job Family:

Administrative Services

Job Description:

The Administrative Assistant provides day-to-day administrative support to departments and teams, helping ensure efficient operations and a well-organized work environment. This role focuses on coordinating schedules, maintaining records, supporting basic financial processes, and delivering responsive customer service to internal and external partners.

We are seeking a highly organized and proactive Executive Assistant cum Admin to provide comprehensive administrative support to our executive team. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, and ensure smooth office operations.

What You’ll Do

• Calendar Management: Schedule and manage executive calendars, including meetings, appointments, and travel arrangements.
• Communication: Handle incoming calls, emails, and correspondence, ensuring timely and accurate responses.
• Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
• Document Preparation: Draft, proofread, and edit reports, presentations, and other documents.
• Office Management: Maintain office supplies, manage office equipment, and ensure a tidy and efficient workspace.
• Event Planning: Coordinate company events, meetings, and conferences.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Support Tasks: Assist with various administrative tasks as needed to support the executive team and overall office operations.
• Hotel Bookings: Assist with Hotel Bookings to Partners
• Travel Bookings: Assist with Travel Bookings to Partners
• Pantry / Cafeteria Management: Maintain Pantry and Cafeteria supplies
• Housekeeping: Oversee housekeeping for entire office

What You Will Need To Succeed

• Bachelor’s degree in business administration or related field preferred.
• 8 – 10 Years of relevant administrative & office support experience.
• Proficiency with standard office software, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management skills with the ability to manage multiple routine tasks.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion when handling information.
• Attention to detail and ability to follow established procedures and guidelines.
• Ability to work both independently on assigned tasks and collaboratively as part of a team.