Executive Assistant & Operations Coordinator (Remote) Full Time NEW

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant & Operations Coordinator to support the founder across multiple business functions. This role is ideal for someone who enjoys bringing order to chaos, coordinating people, managing processes, and ensuring nothing falls through the cracks.

The ideal candidate is comfortable handling administrative work, recruitment coordination, people operations, scheduling, communication, reporting, and basic finance-related tracking.

Key ResponsibilitiesExecutive & Administrative Support

• Manage calendars, appointments, and meeting schedules
• Coordinate calls with clients, vendors, partners, and team members
• Prepare meeting notes and track action items
• Follow up on pending tasks and ensure timely completion
• Organize documents, contracts, and records
• Assist with research and information gathering as required

Email & Communication Management

• Monitor and respond to incoming emails
• Route queries to the relevant teams
• Maintain professional communication with clients and stakeholders
• Coordinate onboarding communication with new clients

Recruitment & Hiring Support

• Manage job postings across hiring platforms
• Screen applications and shortlist suitable candidates
• Conduct initial screening interviews
• Schedule interviews with management
• Maintain candidate databases and hiring trackers

HR & People Operations

• Assist with employee onboarding and offboarding
• Maintain attendance, leave, and employee records
• Coordinate performance review and appraisal processes
• Support employee engagement and team activities
• Ensure HR documentation remains updated

Finance & Coordination

• Track invoices, payments, and billing records
• Assist with salary processing coordination
• Maintain expense trackers and payment schedules
• Monitor recurring payments and renewal deadlines
• Track important business and personal payment reminders

Reporting & Presentation Support

• Create simple presentations, reports, and summaries
• Edit and format PowerPoint and Google Slides presentations
• Ensure presentations are visually clean, accurate, and client-ready
• Maintain and organize shared documents and templates

Digital & Social Media Coordination

• Monitor social media pages and inboxes
• Flag important comments, messages, opportunities, or concerns
• Coordinate with internal teams to ensure timely responses where required
• Assist with basic content scheduling and publishing tasks
• Maintain content calendars and trackers when needed

Requirements

• Excellent written and verbal English communication skills
• Strong organizational and multitasking abilities
• High attention to detail
• Comfortable working independently in a remote setup
• Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar)
• Working knowledge of PowerPoint, Google Slides, and Canva
• Experience with recruitment platforms such as Indeed is preferred
• Familiarity with HR processes and administrative operations is a plus
• Ability to maintain confidentiality and handle sensitive information responsibly

Ideal Candidate

You are someone who:

• Loves checklists, systems, and organisation
• Takes ownership instead of waiting for instructions
• Is comfortable following up with people
• Can juggle multiple priorities without losing track
• Has a good eye for presentation design and formatting
• Enjoys being the person who keeps everything running smoothly behind the scenes

Working Arrangement

• Fully remote role
• 6-day work week
• Long-term growth opportunity for the right candidate

To apply, please share your resume along with a brief note on why you’d be a great fit for this role.

Pay: ₹12,000.00 – ₹25,000.00 per month

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

Work Location: Remote