Events Operations Executive Full Time NEW

We are seeking a highly organized and proactive Events Operations Executive with hands-on

experience in event coordination, ticketing, and hotel bookings. The ideal candidate will oversee

end-to-end event operations, ensuring smooth execution through effective coordination with

clients, vendors, hotels, and internal teams.

Key Responsibilities

1. Pre-Event Coordination

 Identify client requirements and expectations for each event.

 Coordinate with hotels, vendors, delegates, suppliers, and internal teams including:

o GBB Production Team

o Supplier Team

o Delegate Team

o Design Team

o Marketing Team

o Admin Team

 Handle vendor and exhibitor communications to ensure all elements are in place.

 Manage venue bookings, ticketing processes, and hotel reservations.

 Maintain event budgets and ensure alignment with financial plans.

2. On-Site Event Management

 Serve as the key contact at the event venue.

 Coordinate with hotel staff regarding rooming lists, event logistics, and setups.

 Monitor vendor deliverables and ensure compliance with client standards.

 Conduct final inspections to ensure event arrangements meet expectations.

 Oversee event setup, live execution, and teardown activities.

3. Post-Event Activities

 Assess overall event success and prepare detailed post-event reports.

 Segregate confirmed deals, cancelled deals, and hotel contracts; submit to concerned

teams for audit.

 Organize and maintain the master file of event documents for future reference.

 Provide follow-up coordination and support as needed.

Required Skills & Qualifications

 Minimum 1 year of experience in operations, event coordination, or a related role.

 Mandatory experience in ticketing and hotel booking.

 Bachelor’s degree in Hospitality Management, Public Relations, or equivalent

(preferred).

 Strong communication and interpersonal skills.

 Excellent multitasking, organizational, and time-management abilities.

 Strong vendor management and negotiation skills.

 Ability to work in a fast-paced and deadline-driven environment.

Work Details

 Position: Events Operations Executive

 Work Mode: Work From Office

 Schedule: 6 days a week

 Shift: Day shift