Healthcare Administrative Assistant Full Time

Artemis Healthcare Partners is seeking a dedicated and passionate professional to join our client’s team!

Position Name: Admin Assistant (executive assistant, healthcare admin support, concierge coordination)

Location: Santa Monica, CA & Calabasas, CA (onsite, not remote)

Employment Type: Direct-Hire & Permanent

Setting: Private Practice / Startup Concierge Healthcare

Pay: Competitive; based on experience

Shift: Full-Time | Mon-Fri | 8am-5pm

Requirements:

– 2+ years of administrative, operations, or coordination experience in a healthcare setting.

– Strong organizational skills with the ability to manage multiple priorities simultaneously.

– Comfortable working in a fast-paced, evolving (startup-style) environment.

– Excellent communication skills (written and verbal).

– Experience in healthcare, concierge services, or high-touch client/patient environments.

– Exposure to supporting executives or physicians.

– Basic understanding of patient care workflows or medical environments.

– Must be flexible and work extra hours if needed to ensure the best patient care for our patients.

– Required vaccinations: Flu, Tdap, and possibly COVID.

Job Summary:

– Manage and triage high-volume emails, ensuring timely follow-ups and organization.

– Track tasks, priorities, and ongoing initiatives for the physician.

– Coordinate scheduling and logistics across clinical and operational activities.

– Support concierge patient communication, including calls, messages, and follow-ups.

– Help coordinate and direct tasks across the team to ensure smooth day-to-day workflow.

– Assist with travel coordination (e.g., booking accommodations, organizing itineraries).

– Support both administrative and patient-related coordination in a high-volume, fast-paced environment.

Benefits:

– Medical, Vision, and Dental.

– Competitive compensation package.

– Opportunity to join a growing, cutting-edge healthcare startup.

– High exposure to innovative care models and leadership.

– Collaborative, mission-driven team environment.

Apply Today!

If you have experience in Healthcare as an Administrative Assistant, you may also email your updated resume (include Position Name & Location): anthony.izzi@artemissp.com.