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Experience Required- 4+ Years
We are looking for a highly organized and detail-oriented professional to manage Calendar, Travel, and Administrative responsibilities for senior leadership.
This role requires strong coordination, confidentiality, and the ability to manage multiple priorities seamlessly.
Key Responsibilities:
1. Calendar Management
* Manage and update daily, weekly, and monthly schedules
* Coordinate internal and external meetings (including with clients)
* Resolve scheduling conflicts and prioritize effectively
* Ensure meeting readiness (agendas, reminders, materials)
* Optimize time with focus blocks and buffer periods
* Maintain confidentiality of sensitive schedules
2. Travel Management
* Plan end-to-end travel itineraries (domestic & international)
* Book flights, hotels, and transportation as per company policy
* Negotiate rates and ensure cost-effective bookings
* Manage travel documentation (visas, insurance, boarding passes)
* Provide real-time travel support during trips
* Coordinate with vendors, agencies, and internal stakeholders
* Ensure compliance with travel policies and manage expenses
3. Administrative Responsibilities
* Oversee day-to-day office operations for leadership
* Manage communication (emails, calls, correspondence)
* Maintain and organize documentation (OneDrive & physical)
* Coordinate meetings, events, and conferences
* Support client/visitor interactions and logistics
* Assist in financial tracking, vendor coordination, and procurement
* Provide HR support (interviews, employee data, engagement activities)
