Executive Coordinator Full Time

Job Purpose:

To provide high-level administrative, organizational, and strategic support to the Managing Director (MD). The Executive Assistant acts as a gatekeeper, coordinator, and extension of the MD to ensure efficient operations, communication flow, and task follow-through.

Key Responsibilities:Administrative Support:

• Manage and maintain the MD’s schedule – meetings, appointments, travel, and personal tasks.
• Draft, review, and manage correspondence, emails, reports, and documents.
• Handle phone calls, visitors, and communication on behalf of the MD.
• Organize and maintain confidential files, records, and documentation.

Meeting & Communication Management:

• Prepare agendas, presentations, and minutes for internal and external meetings.
• Coordinate with departments, clients, and vendors for appointments and follow-ups.
• Act as a liaison between MD and internal teams, ensuring alignment and timely reporting.

Travel & Event Coordination:

• Plan and book national/international travel itineraries, accommodations, and logistics.
• Coordinate participation in conferences, events, or meetings, and manage registrations.

Project & Task Coordination:

• Track progress on action items, business projects, and delegated assignments.
• Assist the MD in monitoring KPIs and departmental reports.
• Follow up with teams on deadlines, reports, and critical deliverables.

Confidentiality & Professionalism:

• Handle confidential information with utmost discretion and integrity.
• Represent the MD professionally in all interactions—both internal and external.
• Ensure the MD is well-prepared for all meetings, briefings, and strategic decisions.

Skills & Competencies:

• Excellent Communication Skills – Verbal & written in English
• Time Management & Prioritization – Able to handle multiple tasks efficiently
• Organizational Skills – Detail-oriented, proactive, and structured
• Tech Proficiency – MS Office (Excel, Word, PowerPoint), Google Workspace, calendar tools
• Professionalism – Strong sense of confidentiality, discretion, and loyalty
• Analytical Ability – Comfortable working with data, reports, and presentations

Preferred Background:

• Experience supporting senior executives (MD, CEO, or Director level)
• Exposure to corporate/business environments
• Prior experience in calendar management, stakeholder coordination, and report drafting

Job Type: Full-time

Pay: ₹20,000.00 – ₹30,000.00 per month

Work Location: In person