Admin Executive – Kochi Full Time

Location _ Cochin (Vennala)

Working days – Monday to Friday & Alternate Saturday

We are looking for a proactive and organized Admin Executive to manage the day-to-day administrative operations of our office. The ideal candidate will play a key role in ensuring smooth office functioning, maintaining administrative processes, coordinating with vendors and internal departments, and supporting employees and management with various operational requirements. This role requires excellent organizational, communication, and multitasking abilities to create an efficient and productive work environment.

Key ResponsibilitiesOffice Administration & Operations

• Manage daily office operations to ensure smooth workflow and administrative efficiency.
• Coordinate office maintenance activities and liaise with vendors, service providers, and facility management teams.
• Maintain office records, files, databases, and documentation while ensuring confidentiality and accuracy.
• Handle procurement of office supplies, stationery, equipment, and other administrative requirements.
• Monitor office inventory and ensure timely replenishment of supplies.
• Manage incoming and outgoing correspondence, courier services, and official communications.
• Maintain office assets and track their utilization, servicing, and maintenance schedules.
• Ensure compliance with company policies and administrative procedures.

Employee & Management Support

• Coordinate meetings, appointments, conference room bookings, and travel arrangements.
• Support employee onboarding by arranging workstations, access cards, and administrative requirements.
• Assist management in preparing reports, presentations, and other administrative documents.
• Facilitate effective communication and coordination between departments.

Vendor & Event Coordination

• Assist the Finance team with invoice processing, vendor documentation, and expense tracking.
• Coordinate company events, employee engagement activities, training programs, and meetings.
• Manage visitor handling and maintain a professional reception environment.
• Support process improvement initiatives to enhance administrative efficiency.

Required Qualifications

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• 8+ years of experience in administration, office management, or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and manage multiple priorities effectively.
• Strong attention to detail and problem-solving skills.

Preferred Skills

• Experience in vendor management and facility coordination.
• Knowledge of office administration best practices.
• Ability to handle confidential information with professionalism and integrity.
• Strong interpersonal skills and a customer-service mindset.