Administrative Assistant – Chennai, India (Intern) Full Time

The Intern is expected to be a contributor to the TCIS back-office capacity to support various administrative activities and programs in India as well as to coordinate with multiple departments in the Asia Pacific Office (APO) and external vendors/agencies in the country. He/she will report to and work with the Manager – Organizational Performance – TCIS and will provide administrative and logistical support for the staff and consultants in this department and other departments as assigned.

Scope of work: The intern will perform the following activities:

Administrative Duties

• Support the administrative functions of the TCIS department staff and contractors in Chennai including meetings, travel booking arrangements for the employees and staff, visa applications and routine support.
• Coordinate logistics and provide support to meetings for the department as well as conferences, workshops and training sessions organized by members of the department.
• Ensure the appropriate office supply inventory and take the lead in procurement of goods and services for the department.
• Provide support in receiving, reviewing and processing invoices from contractor/travel agents/partners/clients etc. * Coordinate with finance and HR departments in Manila for the payment for consultants.
• Other related duties as assigned by the supervisor.
• Assist in completion of special projects as required.

Safeguarding and Data Protection

Safeguarding: HFHI requires that all employees, consultants and contractors take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Data Protection: The intern will be required to abide by Habitat for Humanity International’s data protection and security policy during the assignment period.

Skills and Competencies

• Event organization and planning.
• Negotiating skills
• Perseverance
• Good working ability in English
• Ability to plan and work independently
• Strong interpersonal and communication skills
• Strong organization skills
• Team player capable of working successfully in a multicultural environment
• Proficiency in Tamil language is a must

Timeframe and location

The assignment will take place over 06 months (Apr 2026 to Sep-Oct 2026). The intern is expected to be in Chennai, India. Office is based out of IITM Research Park, Taramani. Office Timings 10 am-4 pm, Mon-Fri.

Qualifications And Experience

Pursuing or recently completed undergraduate or any degree, experience in admin/back end operations preferred.

A strong ability to adapt quickly and think on your feet.

Proficient in English – written and spoken, Tamil-Spoken.

Willingness to travel – limited.

Stipend-

How to apply: Please send a CV detailing qualification and experience to