Assistant to Managing Director Full Time

Company Description



INK IN CAPS is a Mumbai-based Design+Tech+Experience company dedicated to creating innovative and impactful digital solutions. The company focuses on leveraging advanced technologies to design memorable brand experiences, offering services such as Metaverse Development, Projection Mapping, Virtual Reality, Augmented Reality, Web and Mobile Development, VFX, and Virtual Events. INK IN CAPS provides tailored strategies, competitive analysis, and technology assessments to craft unique brand stories, ensuring they resonate with their target audience. With a commitment to innovation, the company has developed IPs such as SaaS products like V-Tour, V-Retail, and V-Verse to enhance brand engagement.

Job Title: Assistant to Director

Location: Goregaon, Mumbai

Experience: 2-5 years

Preferred Industry Background: Tech/ SaaS or similar background

Key Responsibilities

1. Executive & Founder Support

• Manage and optimize the Founder’s calendar, ensuring effective prioritization and time management.
• Coordinate internal and external meetings, including agendas, logistics, and follow-ups.
• Handle correspondence and communication on behalf of the Founder with professionalism and discretion.

2. Stakeholder Management

• Serve as a key liaison between the Founder’s Office and internal/external stakeholders.
• Build and maintain strong relationships across teams, clients, investors, and partners.
• Ensure timely communication, alignment, and execution of key initiatives.

3. Strategic & Operational Coordination

• Track key projects, business priorities, and deadlines to ensure smooth execution.
• Prepare reports, presentations, and briefing materials for leadership meetings and reviews.
• Support cross-functional collaboration and drive follow-ups on strategic initiatives.

4. Technology & Tools

• Leverage digital tools for scheduling, communication, and project management (e.g., Google Workspace, Slack, Notion, CRM tools).
• Identify and implement process improvements using technology to enhance efficiency.

Qualifications & Experience

• 2–6 years of experience in an Executive Assistant, Founder’s Office, Chief of Staff, or similar role.
• Prior experience in Martech, SaaS, or technology-driven environments is strongly preferred.
• Proven experience in stakeholder management and cross-functional coordination.
• Strong proficiency with productivity and collaboration tools.

Key Skills

• Exceptional organizational and time management skills
• Strong communication and interpersonal abilities
• High attention to detail and problem-solving mindset
• Ability to multitask and prioritize effectively
• Tech-savvy with a willingness to learn new tools quickly
• High level of discretion and professionalism

What We’re Looking For

• A self-starter who anticipates needs and takes initiative
• Someone comfortable working in a dynamic, fast-paced environment
• A collaborative team player with a strong sense of ownership

Preferred Attributes

• Experience working closely with founders or senior leadership in high-growth companies
• Exposure to marketing technology, SaaS platforms, or tech ecosystems
• Familiarity with data-driven decision-making environments