Dy.Manager – Administration Full Time NEW

The Lead – Admin will have the following key responsibilities:

• Manage and supervise daily administrative operations to ensure efficiency and compliance with company policies.
• Manage Transportation of employees buses, utility vehicles, and company owned vehicles
• Manage daily tracking of APL Mundra vehicles throguh GPS system and Geo fencing
• Transportation invoice check with GPS data and process
• Manage drivers and their trainings as and when required as per RVDTS guidelines
• Statuatory compliances of APL owned vehicles ( Insurance, Road tax, fitness, PUC etc)
• Manage daily plant administration operations
• Coordinate with department HOD for all Administration support (Furniture R&M, drinking water, Stationery etc)
• Coordinate with department HOD for Administration support service during plant COH, AOH and litup activities
• Coordinate with department HOD and other officials for accommodation and other support services to Shutdown workers (Approx. 1500 workers in each COH/AOH)
• Prepare Inventory report of all Admin Assets.
• Coordinate with other department (like Civil, Electrical) for repair and maintenance
• Create PR and coordinate with TC for timely PO for various admin activites ( i.e. R&M, material etc)
• Prepare of Admin related data (monthly MIS, Capex and Opex Budget, CER etc)
• Coordinate and oversee office activities and operations to secure efficiency and compliance with company standards.
• Prepare of all Audit related documents and coordinate with others department for Internal and extranal Audit
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Create and update records and databases with personnel, financial, and other data.
• Supporting departments by entering and managing data.
• Ensure security, integrity, and confidentiality of data.
• Monitor office supplies and research advantageous deals or suppliers.
• Produce reports, presentations, and briefs.
• Develop and carry out an efficient documentation and filing system.
• Ensure smooth communication within the company to facilitate the flow of information.
• Assist colleagues whenever necessary.

Qualifications

• Bachelor’s degree in Business Administration, Management, or relevant field.
• Minimum of 3 years of experience.
• Demonstrated experience in leading administrative functions.
• Proven track record of managing teams and coordinating administrative activities effectively.