Executive Assistant (EA) to COO – HEALTH CARE SECTOR Full Time NEW

Company Description

Sakhiya Skin Clinic is a leading chain of ISO 9001-2008 certified skin treatment clinics with over 27 years of expertise in providing state-of-the-art facilities and innovative care. With 41 branches and counting, the organization is dedicated to offering advanced skin and cosmetic treatments delivered by an experienced team of medical professionals. Sakhiya Skin Clinic combines cutting-edge technology with personalized care to ensure every patient’s needs are met. The company’s mission is to positively transform lives through exceptional service and individualized treatments, fostering personal confidence and well-being.

Role Description

As an Executive Assistant to the COO, you will act as a strategic partner, ensuring smooth day-to-day operations, effective communication, and timely execution of key initiatives.

This is a full-time, on-site role based in Surat for an Executive Assistant to the COO in the healthcare sector. The Executive Assistant will be responsible for managing calendars, scheduling meetings, preparing reports, drafting correspondence, handling expense reports, and providing comprehensive executive support. The role also encompasses administrative assistance duties such as document management, coordination of tasks, and ensuring smooth daily operations to support executive goals.

Key Responsibilities

Manage COO’s calendar, meetings, and travel schedules

Coordinate with internal teams and external stakeholders

Prepare reports, presentations, and MIS dashboards

Track key projects and ensure timely follow-ups

Handle confidential information with professionalism

Assist in decision-making by providing data and insights

Requirements

Proven experience as an Executive Assistant / Personal Assistant (preferably to senior leadership)

Strong communication and coordination skills

Excellent time management and multitasking abilities

Proficiency in MS Office (Excel, PowerPoint, Word)

High level of discretion and professionalism

Qualifications

Proficiency in Executive Administrative Assistance and providing direct Executive Support

Ability to manage Expense Reports and ensure accuracy in financial documentation

Strong Communication skills to coordinate across teams and handle correspondence effectively

Expertise in Administrative Assistance, including calendar management, scheduling, and task coordination

Excellent organizational and time-management skills

Ability to work independently and prioritize tasks in a fast-paced environment

High level of discretion and confidentiality

Bachelor’s degree in Business Administration, Management, or related field is preferred

Experience in the healthcare sector or similar industries is an advantage

Preferred

Experience in healthcare / multi-location business

Exposure to operations or project management