Executive Assistant Full Time

Job Summary:

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

Roles and Responsibilities:

1. Manage internal project activities, ERP, project management, budgeting support.
2. Assist in preparing internal reporting, including MIS related activities, collecting and updating information about projects and clients.
3. Co-ordination with various internal teams and stakeholders for ERP project activities.
4. Responsibility to coordinate with Seniors and staff, including billing, collections, expense management and timesheet management.
5. Supporting teams with deliverables, sign offs, document validation, etc.
6. Support in coordinating internal meetings and activities, including training programmes, events and client meetings as necessary.
7. Assist in follow-up with clients on billing and collections.
8. Assist in managing project expenses, booking of expenses and coordination or project timesheets.
9. Assist in coordinating with admin and support teams on need basis.

Qualifications:

• B.com/M. Com in Business Administration, Management, or a related field (preferred)
• 2-4 years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Knowledge of accounting. Finance, Microsoft applications, (Excel spreadsheet/ word).
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.