Executive Operations Assistant Full Time NEW

Executive Operations Assistant – Founder’s Office (VIS)

Company: Vishram International Services (VIS)
Location: Work From Office
Reports To: Founder’s Office / CEO
Shift: U.S. CST-Aligned Shift
(Examples: 5:00 AM–2:00 PM CST or 2:00 PM–11:00 PM CST)

About the Role

Vishram International Services (VIS) is seeking a highly organized, proactive, and execution-focused Executive Operations Assistant to directly support the Founder’s Office.

This role is designed for someone who can operate in a fast-paced international business environment while managing follow-ups, coordination, reporting, research, communication, and operational execution across multiple business functions.

This is not a basic administrative assistant position. The ideal candidate must be highly responsive, detail-oriented, business-minded, and capable of taking ownership without waiting for instructions.

Key Responsibilities

Executive Coordination & Communication

• Manage executive scheduling across multiple time zones
• Coordinate meetings, interviews, and operational reviews
• Prepare meeting agendas, notes, and action summaries
• Draft professional emails, reminders, notices, and internal communications
• Maintain organized documentation and operational records
• Assist in managing leadership priorities and daily coordination activities

Operations Coordination & Follow-Up

• Track assigned tasks and ensure timely completion
• Follow up with departments, team members, vendors, and stakeholders
• Maintain operational trackers, dashboards, and status reports
• Coordinate between recruitment, admissions, operations, marketing, and support teams
• Escalate delays, unresolved issues, and operational bottlenecks
• Ensure execution without requiring repeated leadership follow-up

Student & Candidate Operations

• Track applications, documentation, interviews, visa processes, payments, and departures
• Coordinate with counselors, recruiters, and operations teams
• Ensure timely follow-up with students and candidates
• Maintain accurate records and status updates
• Help prevent operational delays and communication gaps

Research & Reporting

• Conduct research related to:
• visa programs
• universities
• international recruitment
• EdTech trends
• competitors
• operational tools
• Prepare structured reports and operational summaries
• Maintain weekly and monthly dashboards for leadership review
• Flag risks, delays, and operational concerns proactively

Recruitment & Administrative Support

• Assist with job postings and candidate coordination
• Screen applications and schedule interviews
• Maintain hiring trackers and onboarding coordination
• Support SOP documentation and process organization
• Assist with vendor coordination and operational follow-ups

Required Skills

• Excellent communication and follow-up skills
• Strong organizational and multitasking ability
• High attention to detail
• Strong sense of urgency and accountability
• Professional written and verbal English
• Ability to work independently under pressure
• Strong problem-solving and coordination ability
• Ability to handle confidential information professionally

Technical Skills

Candidates should be comfortable using:

• Google Workspace
• Google Sheets & Excel
• CRM systems
• Task management tools
• Zoom / Google Meet
• AI tools such as ChatGPT
• Reporting and documentation systems

Experience with Zoho CRM, Notion, Voxer, or recruitment systems is a plus.

Shift & Availability Requirements

• Candidates must be comfortable working CST-aligned shifts.
• Typical shifts may include:
• 5:00 AM – 2:00 PM CST
• 2:00 PM – 11:00 PM CST
• Flexibility during critical operational situations and deadlines is expected.

Preferred Background

Candidates with experience in any of the following are preferred:

• Executive assistance
• Operations coordination
• Study abroad operations
• Recruitment operations
• International admissions
• Startup or fast-paced business environments
• Founder’s Office support roles

What Success Looks Like

Success in this role means:

• tasks are completed on time
• follow-ups happen consistently
• operations remain organized
• leadership dependency reduces
• communication stays professional and efficient
• operational issues are identified before escalation

Growth Opportunity

This role is ideal for individuals who want long-term growth in operations, strategy, business coordination, and executive management within an international business environment.

Pay: Up to ₹50,000.00 per month

Benefits:

• Work from home

Work Location: Remote