Procurement Associate Analyst [T500-26011] Full Time

About Officeworks:

Officeworks’ purpose is “we bring big ideas to life at low prices”. We are Australia’s leading omnichannel retailer of complete technology solutions, stationery, furniture, art supplies, and learning resources. We also offer services including Print & Create and Geeks2U. We begin with customers—our products and services provide solutions to our diverse range of customers across Australia, from households, students, small to large-sized businesses, governments, and schools.

About the Procurement Function:

By joining the Procurement team within the Global Capability Centre (GCC), you will play a direct role in supporting Officeworks’ growth, performance, and value delivery. You’ll contribute to procurement capabilities that sit at the heart of how the business sources, partners, governs spend, and enables strategic outcomes across the enterprise.

The GCC is a critical enabler of Officeworks’ purpose by ensuring strong commercial stewardship, supplier partnerships, value optimization, and disciplined procurement practices that support sustainable success.

This is a unique opportunity to join as a founding member of a newly established global hub. Early joiners will help shape the procurement function, influencing future ways of working, capability development, and the evolution of some of Officeworks’ core procurement and commercial processes.

These roles are best suited for people who enjoy:

• Exposure to core procurement disciplines, including sourcing, supplier management, contract lifecycle management, risk and compliance, category management, and process optimization.
• Supporting building scalable, efficient, and insight driven procurement processes.
• Contributing to business transformation through commercial insight, cost optimization, and continuous improvement.
• Working in an environment where your expertise matters, your growth is intentionally supported, and your work has a visible impact on business performance, resilience, and value outcomes.

Why this role exists:

The Procurement Associate provides critical data-driven insights and analytical support to the Procurement function to enable informed commercial decision-making across indirect and direct categories. This role translates complex spend data into actionable opportunities that drive Cost of Doing Business (CODB) reductions and cash flow improvements. It acts as a proactive, strategic partner contributing directly to EBT growth and operational efficiency across the enterprise.

Where you will make a difference:

In this role you will:

Spend & Data Analysis:

• Extract, clean, and categorize spend data from ERP systems to maintain a “single source of truth” for procurement analytics.
• Maintain automated dashboards and reporting tools to provide visibility into category performance and supplier spend.
• Execute detailed spend analysis to identify opportunities for vendor consolidation, volume leveraging, and cost avoidance.
• Benchmark internal pricing against market indices and Wesfarmers group benchmarks to ensure competitiveness.

Sourcing & Commercial Support:

• Prepare quantitative evaluation models for complex tenders, assessing commercial, technical, and risk-based criteria.
• Conduct Total Cost of Ownership (TCO) and “Should-Cost” modelling to support commercial negotiations.
• Analyze supplier proposals to identify hidden costs and value-add opportunities beyond the base price.
• Support the negotiation process by providing Category Managers with evidence-based data points and sensitivity analysis.
• Coordinate the administrative elements of the sourcing lifecycle, ensuring documentation is stored and auditable.

Performance & Financial Reporting:

• Maintain and govern the Procurement Savings Register, ensuring all claimed benefits are validated by Finance and aligned with budget cycles.
• Track and report on key procurement KPIs including CODB impact, cash flow movement, and EBT contribution.
• Support the monthly reporting cycle for the CFO and Executive Leadership Team by providing accurate procurement metrics and pipeline updates.
• Manage the monthly savings validation process with Finance Business Partners to ensure alignment on budget impacts.

Governance & Risk Compliance:

• Monitor procurement policy compliance and contract leakage, reporting variances to relevant stakeholders for remediation.
• Maintain the Contract Management System, ensuring all key commercial terms and expiry dates are captured and reported.
• Ensure all sourcing activities and commercial records comply with Officeworks’ Procurement Policy and Delegations of Authority.
• Support internal and external audit requirements by providing transparent data trails for sourcing decisions.
• Maintain high accuracy in the contract management system and vendor master data attributes.

Who you will be working with:

• Internal Partners: Category Managers, Finance Business Partners, IT, Supply Chain, and Legal teams.
• External Partners: Supplier base, industry bodies, and Wesfarmers Group Procurement counterparts.

What success looks like:

• Financial Alignment: Accurate reconciliation between procurement savings reports and Finance-validated P&L impact.
• Reporting Excellence: On-time delivery of monthly procurement performance dashboards and CFO inputs.
• Data Integrity: Maintenance of high accuracy in the contract management system and vendor master data.
• Compliance: Zero variances in procurement policy compliance and contract leakage through proactive reporting.

How you will lead:

Individual Contributor:

• Lives our Officeworks values and behaviors
• Proactively contributes to a safe working environment, escalates appropriately if there are unsafe conditions or inappropriate behavior.
• Operates in line with applicable Officeworks company policies and Code of Conduct.
• Demonstrates a strong sense of personal accountability and curiosity to learn and develop.

Qualifications and work experience:

Essential:

• Experience: 1+ years in Procurement, Finance, or Commercial Analyst role within a fast-paced retail or FMCG environment.
• Education: Bachelor’s degree in Business, Commerce, Finance, Supply Chain, or a related discipline.
• Technical Skills: Advanced Excel proficiency (Macros, Power Query, complex financial modelling).
• System Knowledge: Experience working with ERP systems such as SAP or Oracle.
• Financial Acumen: Strong understanding of P&L structures, CODB, and the difference between “hard” and “soft” savings.
• Data Capability: Demonstrated experience handling large, disparate datasets and converting them into executive-level insights.

Preferred:

• Global Delivery: Experience working with GCC or offshore delivery models is highly regarded.
• Sourcing Exposure: Exposure to end-to-end sourcing processes, including RFP evaluation and contract administration.