Senior Workfront Administrator Full Time NEW

At Assembly, we help brands find the change to fuel business growth. We are an award-winning global brand performance agency, home to 1,600 talented people across 25 offices globally. We create unique data, technology and media solutions that enable faster and smarter problem solving and an inspired, collaborative workplace culture.

At Assembly we embody three core values: Show Up – actively contribute to a space of personal and collective growth; Make Change – embrace obstacles as opportunities, taking intentional steps to drive positive change; and Win Well – approach success with integrity, responsibility, and a commitment to collaboration, understanding that the journey is as important as the destination. Together, we create an environment that fosters continuous learning, adaptability, and a shared passion for making a meaningful impact.

We stay ahead of what’s next, providing fresh insights to spark new ideas. We’re a trusted partner to our clients, working behind the scenes to bring imagination, depth, and clarity to their biggest challenges—in entertainment, technology, lifestyle, sports, and gaming. Together, we create with confidence

Overview

Crispin is seeking an administrative resource to own recurring operational tasks across Workfront project management and PM program support. This role is designed to absorb well-defined, repeatable work that currently consumes senior team capacity — returning an estimated 25 hours per week to strategic and client-facing priorities without compromising program quality or system integrity.

Responsibilities

Workfront Operations

→ New user setup and onboarding in Workfront

→ Ongoing data cleanup and quality maintenance

→ Internal job code management

→ Initial setup and configuration of Media and Influencer jobs

→ Ongoing tracking and maintenance of open Media and Influencer jobs

PM Operational Support

→ Creation and maintenance of the scope library

→ Maintenance of the sold staff plan library

→ Invoice backup cover sheets (client proof of performance)

→ Creative POP PowerPoint decks

Required Skills 2. Operational & Administrative Execution 3. Data Management & System Maintenance 4. Attention to Detail & Accuracy 5. Documentation & Reporting Support 6. Stakeholder Coordination & Communication 7. Tools & Technical Skills 8. Time Management & Task Prioritization 9. Self-Sufficiency & Process Adherence

• Project Management & Workfront Expertise
• Hands-on experience with Adobe Workfront (or similar project management tools)
• Understanding of project workflows, job setup, and tracking
• Ability to manage media & influencer project configurations and lifecycle
• Strong capability in handling recurring operational tasks
• Experience in process-driven environments with defined SOPs
• Ability to support PM teams with structured operational activities
• Experience in data entry, data cleanup, and quality control
• Ability to maintain accuracy in systems and reporting
• Familiarity with job codes, system configuration, and tracking logs
• High level of precision in administrative and financial documentation tasks
• Ability to identify and resolve data inconsistencies or errors
• Experience in creating and maintaining:
• Scope libraries
• Staff planning documents
• Invoice support materials
• Ability to work with structured documentation frameworks
• Basic coordination with internal teams (PM, operations, finance/influencer teams)
• Ability to follow up on task completion and process adherence
• Proficiency in:
• Microsoft Office Suite (Excel, PowerPoint, Word)
• Google Workspace tools (Sheets, Docs)
• Comfort working across multiple systems/tools simultaneously
• Ability to manage multiple recurring tasks with defined timelines
• Strong organizational skills to handle weekly and monthly deliverables
• Ability to follow documented protocols with minimal supervision
• Comfortable with repeatable, structured workflows

Benefits

• Annual Leave in number of 15 allotted to all employees beginning of every calendar year.
• Sick Leave in number of 12 is allotted effective DOJ and beginning of ever calendar year.
• Other Leaves-Maternity Leave & Paternity Leaves, Birthday Leave Entitlement
• Dedicated L&D Budget for all Teams to upskill & get certified
• All employees are entitled for Group Personal Accident Cover & Life Cover Insurance.
• Insurance coverage for the entire family (Employee + up to 7 dependents – Self, Spouse, up to 4 children, and Parents)
• Monthly Cross Team Lunch
• Rewards and Recognition program-Employee of the month, Star Performer, Tenure Celebration & many more

Equal Opportunities

Assembly is an advocate for equal opportunity in the workplace. We are committed to ensuring equal opportunities regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.

Social and Environmental Responsibility

At Assembly, we have a responsibility to bring impact into our every day. This means we must always look for ways in which to be conscious citizens in our roles to support society and environmental sustainability. We encourage employees to; be a conscious citizen by actively participating in our organisation’s sustainability efforts, help us promote environmentally friendly practices within the workplace, collaborate with community organisations and stakeholders to support initiatives aligned with our company’s values, participate in volunteer activities that benefit the community. Employees are also encouraged to make suggestions and evaluate our business practices to identify areas for improvement in social and environmental performance. Employees at Assembly demonstrate commitment to sustainability and inclusivity in their actions and behaviors.