Virtual Executive Assistant for CEO Full Time NEW

Virtual Executive Assistant for CEO

Job Overview:

We are seeking a highly organized, detail-oriented, and proactive Virtual Executive Assistant ( Canadian Firm) to provide remote administrative, operational, invoicing, and bookkeeping support to a busy sole practitioner accountant.

This role requires strong communication skills, discretion with confidential information, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

Daily / Morning Operations:

● Draft and prepare client invoices accurately and promptly

● Send invoices and follow up on outstanding payments

● Track and manage accounts receivable, including collections

● Provide concise daily summaries of priority tasks, client updates, and administrative needs

● Support marketing initiatives (newsletter preparation, social media coordination, light research)

Administrative & Accounting Support:

● Manage calendars, scheduling, and virtual meetings

● Organize and maintain email inboxes and digital filing systems

● Prepare internal reports and format communications (memos, emails, reports)

● Update and maintain client communication logs and working papers

● Prepare and organize working papers for tax returns and tax planning files

● Perform bookkeeping tasks

● Assist with light personal administrative coordination (mail/courier arrangements – remote only)

● Provide additional virtual accounting or administrative support as needed

Qualifications & Skills:

● High level of professionalism and reliability

● Ability to handle confidential information with discretion

● Proficiency in Microsoft Office 365 and Google Workspace

● Strong attention to detail and accuracy

● Excellent written and interpersonal communication skills

Preferred:

● Experience in accounting, bookkeeping, invoicing, or administrative roles

● Background in client service operations

● Familiarity with marketing coordination or digital communications

Pay: ₹30,000.00 – ₹80,000.00 per month

Benefits:

• Flexible schedule
• Leave encashment
• Paid sick time
• Paid time off

Application Question(s):

• What’s your Expected CTC
• What’s your Notice Period
• What’s your Current CTC

Experience:

• Executive Assistant for Canadian Company: 3 years (Required)

Work Location: Remote