Administrative Assistant 4 Full Time

The Administrative Assistant role involves providing comprehensive administrative support to a leader, including calendar management, travel planning, and liaison with global stakeholders. The role requires handling multiple tasks with attention to detail and maintaining confidentiality.

Responsibilities:

• Manage a complex calendar of appointments for the leader.
• Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings.
• Schedule and implement Leadership Rhythm of the Business (ROB), including staff meetings, events, and off-sites; manage meeting logistics and material preparation.
• Liaise with offices of leaders in India and global stakeholders across multiple time zones for meetings, projects, and events.
• Drive completion of key deliverables and follow up on outstanding action items.
• Complete expense reports, maintain schedules, and coordinate team/office events.
• Submit facilities requests, manage alias, and provide new hire onboarding support.
• Manage space, office hardware, and supply needs, including PC refresh and asset management.
• Perform any ad hoc administrative tasks.
• Track timelines by working with regional and global stakeholders.
• Create charts in Excel and presentations in PowerPoint.

Requirements:

• 6 years of demonstrated experience in executive, operations, sales/marketing, and/or office administration in a fast-paced environment.
• Complex calendaring experience.
• Experience in supporting a senior leader’s office in a global organization.

Required Skills:

• Strong interpersonal, verbal, and written communication skills.
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.
• Attention to detail with strong problem-solving and troubleshooting skills.
• Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor.
• Ability to handle confidential information with the highest levels of integrity, discretion, and judgment.
• Hands-on experience in Excel for creating charts.
• Hands-on experience in creating PowerPoint presentations.

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