IT Procurement & Logistics Specialist Full Time NEW

Location: Pune, India – Hybrid

Reporting to: IT Manager

Job Profile: Department: IT

About GTT

GTT is a leading global provider of secure cloud networking solutions for multinational organizations. We design and deliver solutions that leverage advanced cloud, networking and security technologies. We complement our solutions with a suite of professional services and exceptional sales and support teams in local markets around the world. We serve thousands of national and multinational companies with a portfolio that includes SD-WAN, security, Internet, voice and other connectivity options. Our services are uniquely enabled by our top-ranked, global, Tier 1 IP backbone, which spans more than 260 cities on six continents. The company culture is built on a customer-first service experience reinforced by our commitment to operational excellence and continuous improvement in our business, environmental, social and governance practices. For more information, visit gtt.net The Opportunity: We are seeking a highly motivated and experienced IT Procurement & Logistics Specialist to play a pivotal role in managing our global IT assets and ensuring seamless operations across all regions. This position is key to optimizing our IT spend, ensuring financial compliance, and maintaining efficient logistics for all IT hardware, software, and cloud services. You will be instrumental in supporting the entire procure-to-pay process for IT, from initial requisition to final payment and lifecycle management.

Key Responsibilities

• Global IT Asset Procurement o Lead the end-to-end procurement process for all IT hardware, software, and services globally, ensuring best value, quality, and timely delivery.
• Develop and maintain strong relationships with key IT vendors and suppliers, negotiating favorable terms and contracts.
• Drive cost optimization initiatives through strategic sourcing, vendor consolidation, and demand forecasting.
• Collaborate with IT teams to understand technical requirements and translate them into effective procurement strategies.
• Manage Request for Proposal (RFP), Request for Quotation (RFQ), and tender processes.
• IT Asset & Logistics Management
• Oversee the entire lifecycle of IT assets, from acquisition and deployment to maintenance, tracking, and eventual disposal.
• Develop and implement robust global IT asset inventory management procedures.
• Manage the logistics of IT equipment shipping, receiving, and distribution across various international locations, including customs compliance and import/export regulations.
• Ensure accurate and up-to-date IT asset records for auditing, compliance, and financial reporting.
• Identify and implement process improvements for efficient IT asset management and logistics.
• Software and Licensing Management:
• Be responsible for the comprehensive management of software licenses, including procurement, deployment, compliance, and renewals.
• Expertly manage various licensing models, including but not limited to Microsoft SPLA, Office 365, and other cloud-based subscriptions (e.g., AWS, Azure, Google Cloud)
• Conduct regular software license audits to ensure compliance and identify optimization opportunities, mitigating legal and financial risks.
• Track software usage and provide insights to optimize license allocation and reduce unnecessary spend.
• Maintain accurate records of all software entitlements and agreements.
• Financial Compliance & Procure-to-Pay (P2P) Process:
• Support and optimize the IT procure-to-pay process, ensuring accuracy, efficiency, and compliance with internal financial policies and external regulations. o Facilitate invoice processing, reconciliation, and payment for IT-related purchases.
• Work closely with finance and accounting teams to ensure proper capitalization, depreciation, and reporting of IT assets.
• Manage IT vendor invoicing discrepancies and resolutions.
• Global Practice Management & Collaboration:
• Manage IT procurement and logistics practices consistently across all global regions, ensuring standardization and adherence to global policies.
• Collaborate cross-functionally with IT Operations, Infrastructure, Finance, Legal, and regional teams to align on IT asset needs and strategies.
• Provide regular reporting and insights on IT asset utilization, costs, and compliance to senior management. Qualifications:
• Bachelor’s degree in Supply Chain Management, Business Administration, Information Technology, or a related field.
• Proven experience in IT procurement, IT asset management (ITAM), or IT logistics within a global organization.
• Proven experience supporting the procure-to-pay (P2P) process for IT assets.
• Desired experience with software licensing management, including significant knowledge of Microsoft SPLA, Office 365, and cloud-based subscriptions (AWS, Azure, GCP).
• Strong understanding of IT hardware and software technologies. Desired Skills:
• Experience with Service Now: Proficiency in utilizing Service Now for IT Asset Management (ITAM), procurement workflows, and service request fulfillment.
• Experience with Oracle Fusion or comparable ERP: Familiarity with Oracle Fusion or similar ERP systems for procurement and financial processes.
• Excellent negotiation, communication, and interpersonal skills.
• Strong analytical and problem-solving abilities with a data-driven approach.
• Ability to manage multiple priorities and work effectively in a fast-paced, global environment.
• Attention to detail and a commitment to accuracy and compliance.
• Certifications in ITAM (e.g., ITAM Certified Professional) or Procurement (e.g., CPSM) are a plus