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Description Title: Admin Assistant
Global Practice:Transmission & Distribution (T&D)
Role Summary
At Burns & McDonnell India, we believe that each day is an opportunity to create something extraordinary. We are seeking a proactive and detail-oriented Administrative Assistant to support our Global Practice (T&D).
This role will be responsible for managing routine administrative tasks, coordinating schedules, supporting documentation, and enabling the efficient functioning of the team. The individual will act as a key support resource, working closely with the Division Management Support Team to enhance our GP team efficiency and ensure seamless business operations.
Roles & Responsibilities
Provide administrative support to Global Practice and assist the Division Management Support Team in day-to-day activities to ensure efficient operations
Support Managers with routine administrative requirements
Prepare, format, and manage correspondence, documents, reports, and presentations
Schedule meetings and coordinate logistics including meeting rooms, materials, and catering
Coordinate travel arrangements in collaboration with the Admin team
Assist in organizing team events, meetings, engagement activities, and project celebrations
Coordinate tokens of appreciation such as project gifts and departmental souvenirs
Coordinate and track key training schedules
Collaborate with internal teams to plan and execute visits by international colleagues
Maintain records, trackers, and documentation with accuracy
Input and update data in databases and spreadsheets
Manage digital filing systems and ensure proper documentation control
Support internal communication and follow up on action items
Coordinate with cross-functional teams for administrative requirements
Maintain confidentiality and handle sensitive information with professionalism
We extend an invitation to you to become part of this exciting journey. At Burns & McDonnell India, we are not just co-workers, but partners in shaping a fulfilling tomorrow. Together, let’s create amazing!
Qualifications
Roles & Responsibilities
Provide administrative support to Global Practice and assist the Division Management Support Team in day-to-day activities to ensure efficient operations
Support Managers with routine administrative requirements
Prepare, format, and manage correspondence, documents, reports, and presentations
Schedule meetings and coordinate logistics including meeting rooms, materials, and catering
Coordinate travel arrangements in collaboration with the Admin team
Assist in organizing team events, meetings, engagement activities, and project celebrations
Coordinate tokens of appreciation such as project gifts and departmental souvenirs
Coordinate and track key training schedules
Collaborate with internal teams to plan and execute visits by international colleagues
Maintain records, trackers, and documentation with accuracy
Input and update data in databases and spreadsheets
Manage digital filing systems and ensure proper documentation control
Support internal communication and follow up on action items
Coordinate with cross-functional teams for administrative requirements
Maintain confidentiality and handle sensitive information with professionalism
We extend an invitation to you to become part of this exciting journey. At Burns & McDonnell India, we are not just co-workers, but partners in shaping a fulfilling tomorrow. Together, let’s create amazing!
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
Job Administrative/Office Support
Primary Location India-Maharashtra-Mumbai
Schedule: Contract
Travel: No
Req ID: 261496
Job Hire Type Contingent Worker (CWK) Not Applicable #BMI N/A