Admin Officer-Apeejay School-Noida Full Time

Apeejay Education Society is looking for Admin Officer for Noida location

About Us:

The Apeejay Education Society, established by the leading Industrial House of Apeejay Stya in the year 1967, has built a rich heritage of nearly four and half decades in the field of quality education through a family of 29 institutions, i.e. 13 schools and 16 institutions of higher learning, in various states of the country, along with the Apeejay Stya University – India’s first Liberal Arts University focused on Technology & Research.

All Apeejay institutions are guided by the vision of late Dr. Stya Paul, Founder President, Apeejay Education Society, of ‘value-based holistic education, focusing on acquiring thinking skills and learning how to learn for life’ – a vision that is truly global, transcending the confines of state and country, and is drive by innovative techniques, progressive curricula and state-of-the-art infrastructure.

Summary of Job : The incumbent will be responsible to ensure smooth functioning of all support functions like Housekeeping, Security, Transport, Repair& Maintenance, canteen, Fire, Safety measures. To ensure deadlines and safety of the Institute at all time

Job Responsibilities:

Administration:

• Responsible for overall maintenance and upkeep of Campus.
• To ensure all AMC’s are renewed timely.
• Escalation for up gradation /renewals as required in conjunction with HO
• Responsible for overseeing transport management wrt (i) All compliances are being followed. (ii) Documentation (iii) Changes/ Improvisation required if any.
• Responsible for cost effective solutions without compromising quality at all time.( Coordination for printing of flex/hoardings at office in concern with HO) .
• Housekeeping:-
• 1) Vendor Management to ensure the required no. of personnel are present as per agreed format.
• 2) To ensure that Housekeeping staff carry out their outlined work along with HK Supervisor.
• 3) To escalate timely in case of emergency.
• 4) Periodic/ Regular review and feedback to vendor.
• To ensure mess / canteen is running with proper hygiene.
• Taking care of horticulture.

Security:

• To manage and direct the overall safety and security operations of the Campus.
• To co-ordinate all safety and security planning pertaining to personal safety of the students, staff and the public. To develop, design and oversee the Institutes implementation of facilities safety and security devices, patrols and alarms.

Liasoning:

• Build and manage relation with all concerned regulatory authorities. Like Water Authority, Police Department, Electricity Department, BSNL, Banks etc.
• Ensure compliances for all the above at all time, Timely escalation in case of any misuses/ delays/ lapse.

Repair & Maintenance:

• Ensure timely service and maintenance of all vehicles in conjunction with HO
• Service bills to be timely put for processing.
• Ensure DG sets are working properly

PRIMARY ROLE:

General Administration:-

• Maintenance and updation of Fixed Assets Register , store stock register etc.
• Overall supervision of Buildings, Gardens and Grounds and Office under guidance of Admin Head / Manager
• Safety and Security of Campus
• Visiting government offices as and when required as per the advice of Admin Head / Manager
• Supporting in arrangements for all events and Society meetings, etc.

Maintenance

• Ensure proper maintenance of all buildings, furniture, equipment and grounds.
• Ensure continuous water supply and electric power/Maintenance of fuel consumption and record register.
• Ensure daily general upkeep of campus

Personnel

• Maintain service records i.e. Adhaar Card, Police verification of housekeeping, security and bus guards.
• Sanction leave as per rules for all administrative and Class 4 staff and maintain up to date leave records.

Liaison

• Maintain close liaison with local authorities useful to the University’s smooth functioning.

OR

ANY OTHER WORK ASSIGNED BY THE REPORTING MANAGERS.

Job Knowledge (Prerequisite)

• Should have experience of handling the administrative tasks in a Campus
• Proven ability of handling/dealing with housekeeping staff
• knowledge of estate repair & maintenance
• Should be able to able to manage security of Campus effectively
• Should be able to manage transportation.

Education Qualification :

Graduation / Equivalent to Graduation

Experience : 6+ years of experience in similar field

Pls share your cv at sucharu.biswas@teams.apeejay.edu